Overview
Example Use Cases
- To make changes to question attributes in bulk. The functionality gives you the ability to download content into Excel, make changes and upload the updates into your Answer Library.
- To export used history of content in the Answer Library.
Note: To change your Answer Library this way, you must be an Admin or Super Admin, or the owner of the content. You cannot update it if it is locked for Moderation or Review.
Export Questions
You can export Answer Library content from MENU > Export Content.
On the Export Content box, specify if you want the export file to be an Excel spreadsheet or a Word document.
Note:
- You can select word templates from the available Word templates listed in the Templates module.
- When choosing your export format, consider that formatting and images will not be retained if you import a file from Excel as described in the next section.
All the fields are selected by default. If you want to reduce the size of the exported file, clear the Select all fields checkbox and then select the fields you want to export. You must select the ID field. You can enter criteria in the Search field to find a specific field.
Select the fields you want to export. Click Export images in answers to a separate folder if necessary. Click Export.
Your export request will appear on the My Recent Exports tab. It will show the progress of your request. Click Download to download the file, or the trash icon to delete it.
The file will include only the fields you selected.
Import Content
You can modify any fields except for attached files and the question ID.
Save your changes.
To import your updated content, click MENU and select Import Updates.
Select Choose File and navigate to your import file. Click Import.
After the import, you will receive a report on the number of records that were updated.
Export Used History
The Export Used History will display details on answer library contents used in projects. To generate Export Used History, you can follow the steps below:
- Click Menu from the top navigation bar.
- Select Export Used History.
- Specify the fields you want to export. You must export the question. Click Export.
The exported .xlsx file will be downloaded to your computer.